Document Management, also referred to as Enterprise Content Management (ECM), encompasses the processes and procedures your organization uses as it pertains to capturing, storing, securing, and retrieving documents on a daily basis. For many organizations, these processes and procedures can be greatly improved with the use of Document Management Software. It’s about more than just storing data, it transforms your business, allowing data to be shared, interacted with, leveraged, and executed in a new way!
Eliminate the endless search for the documents you need to do your job. Eliminate the endless email strings of attachment after attachment. Eliminate the hand delivery of business critical information which is prone to being lost or stuck under a pile of papers. The functionality of the DocuPhase Document Management Solution is designed to make the 5 primary components of document management - Capture, Storage, Security, Integration & Accessibility – simple, efficient, and effective.
Going paperless reduces wasteful, paper associated costs. The average office worker uses 10,000 sheets of copy paper every year!
With greater transparency, management can efficiently monitor processes in real time, to make data-driven decisions.
Imagine an office with no filing cabinets, fewer shredders and printers, and shelves of storage taken back from printer supplies.
Automated workflows reduce the time it takes to route and share documents across many different departments and systems.
Forget lost documents, complex processes, and long days at the office. Our team specializes in guiding you through your paperless journey. Find out how our Document Management solution works, and how it can help you kick off your company’s Digital Transformation.
From anywhere, at any time, get quick and convenient access to the business information you depend on.
Reduce risk and enforce business rules and security, making it easier and less costly to maintain compliance
Empower your team with first call resolution! Deliver excellent quality and speed of support to your customers.
With the increase of productivity, your team can perform higher value activities that directly impact sales and customer satisfaction.
Quickly locate and retrieve the documents and information you need. The content and data is now accessible to managers, clients, and remote workers. Your contracts, customer information, corporate images, and financial data are right at your fingertips, at all times. From your mobile devices to your desktop, you can access the data and documents in your document management software that you need to run your business and get work done.
The document management system is an intuitive browser-based interface, allowing you to easily search for, manage, and modify documents from anywhere in the world with virtually any device.
Key features of our document management software include version control, audit trails, annotations, dynamic linking, and the ability to check in and check out documents.
Clicking the invoice number for a recent payment immediately pulls up the associated check, contract, and all other pertinent information related to that invoice number. From within the Human Resources application, you can click on an employee name to bring up all documents associated with that employee.
All related information is connected and tied together for one-click access.
The document management software is integrated with your core business systems — your ERP, Accounting software, HR application, CRM, etc.– to connect your unstructured content in the DMS repository with the structured data that resides in your existing systems.
You can now access all of your critical business data and your unstructured content from a single interface.
Partner with the enterprise automation & document management experts at DocuPhase enables you to create organizational transformation. Discover how Enterprise Automation can help your team solve your most pressing problems, while becoming more organized and consistent in your daily processes.
I love how easy it is to make changes to a process and how easy it is to work with the software.
We looked at many systems and this seemed to work best and was was able to be customized to our needs. We have not lost any file folders since this started!
The DocuPhase team are fantastic collaborators, as we look for solutions together. The DocuPhase software is very intuitive yet flexible to allow for customized solutions.