What is Document Management?

Document Management, also referred to as Enterprise Content Management (ECM), encompasses the processes and procedures your organization uses as it pertains to capturing, storing, securing, and retrieving documents on a daily basis. For many organizations, these processes and procedures can be greatly improved with the use of Document Management Software. It’s about more than just storing data, it transforms your business, allowing data to be shared, interacted with, leveraged, and executed in a new way!

Eliminate the endless search for the documents you need to do your job. Eliminate the endless email strings of attachment after attachment. Eliminate the hand delivery of business critical information which is prone to being lost or stuck under a pile of papers. The functionality of the DocuPhase Document Management Solution is designed to make the 5 primary components of document management - Capture, Storage, Security, Integration & Accessibility – simple, efficient, and effective.

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Reduced Costs

Going paperless reduces wasteful, paper associated costs. The average office worker uses 10,000 sheets of copy paper every year!

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Increased Visibility

With greater transparency, management can efficiently monitor processes in real time, to make data-driven decisions.

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Cleaner Office

Imagine an office with no filing cabinets, fewer shredders and printers, and shelves of storage taken back from printer supplies.

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Streamlined Workflows

Automated workflows reduce the time it takes to route and share documents across many different departments and systems.

Your Digital Transformation
Starts Now.

Forget lost documents, complex processes, and long days at the office. Our team specializes in guiding you through your paperless journey. Find out how our Document Management solution works, and how it can help you kick off your company’s Digital Transformation.

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Instant Access

From anywhere, at any time, get quick and convenient access to the business information you depend on.

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Enforced Compliance

Reduce risk and enforce business rules and security, making it easier and less costly to maintain compliance

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Better Customer Relationships

Empower your team with first call resolution! Deliver excellent quality and speed of support to your customers.

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Competitive Advantage

With the increase of productivity, your team can perform higher value activities that directly impact sales and customer satisfaction. 

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Instant Access

From anywhere, at any time, get quick and convenient access to the business information you depend on.

Quickly locate and retrieve the documents and information you need. The content and data is now accessible to managers, clients, and remote workers. Your contracts, customer information, corporate images, and financial data are right at your fingertips, at all times. From your mobile devices to your desktop, you can access the data and documents in your document management software that you need to run your business and get work done.

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Efficient Document Storage

A centralized repository for all of your critical business content to be viewed, accessed, shared, and modified.

The document management system is an intuitive browser-based interface, allowing you to easily search for, manage, and modify documents from anywhere in the world with virtually any device.

Key features of our document management software include version control, audit trails, annotations, dynamic linking, and the ability to check in and check out documents.

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Connect Related Documents

Dynamic Linking automatically "links" related documents, images, PDF’s, checks, all of your stored content together.

Clicking the invoice number for a recent payment immediately pulls up the associated check, contract, and all other pertinent information related to that invoice number. From within the Human Resources application, you can click on an employee name to bring up all documents associated with that employee.

All related information is connected and tied together for one-click access.

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Integrate Data, Content & Processes

Get more work done by seamlessly connecting all of your business systems into a single, cohesive unit.

The document management software is integrated with your core business systems — your ERP, Accounting software, HR application, CRM, etc.– to connect your unstructured content in the DMS repository with the structured data that resides in your existing systems.

You can now access all of your critical business data and your unstructured content from a single interface.

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Request a Custom Demo

Improve your day-to-day work experience, lower your costs, and get your tasks done faster. You owe it to yourself to leave the old ways of the office behind you and enjoy the features you value most.


Do More with DocuPhase

Partner with the enterprise automation & document management experts at DocuPhase enables you to create organizational transformation. Discover how Enterprise Automation can help your team solve your most pressing problems, while becoming more organized and consistent in your daily processes.

 

What Our Users Say About
DocuPhase

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I love how easy it is to make changes to a process and how easy it is to work with the software.

Christy V. - Finance Manger

We looked at many systems and this seemed to work best and was was able to be customized to our needs. We have not lost any file folders since this started!

Chandra W. - President

The DocuPhase team are fantastic collaborators, as we look for solutions together. The DocuPhase software is very intuitive yet flexible to allow for customized solutions.

Michelle P. - Corporate Controller
Want to read more from satisfied users? Our reviews speak for themselves!
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