What is Optical Character Recognition (OCR)?

By definition, OCR data entry is the process in which data is extracted from scanned or digital documents, reformatted, and transformed into searchable and editable text. This technology is used within DocuPhase products to extract text-based information from digital images.

The DocuPhase Enterprise Automation Platform uses automated OCR to convert documents of any format and complexity into business-ready data. For example, when an Accounts Payable Clerk scans an invoice, our platform is able to extract text from a document and automatically populate the GL code for this vendor before it gets sent out to be approved. The system can also validate the invoice by using predetermined rules, such as “line total must equal quantity x unit price.”


Eliminate Tedious Tasks

Data-entry is a thing of the past when you implement an OCR solution.


Access Data Easily

When documents are captured and digitized, you can access them quickly anytime from anywhere.


Find What You Need

Pair OCR with the robust search capabilities of our document management system.


System Integration

Integrate with Dynamics GP, NAV, AX, NetSuite and more to correlate and extract data from any source.

Your Digital Transformation
Starts Now.

Free your organization from the headache of endless data entry. Our advanced capture and OCR tools empower your team to focus on higher-value work, while keeping your data updated and synchronized, automatically. Find out how our capture & recognition solution works, and how it can help you kick off your company’s Digital Transformation.


Eliminate Costly Errors

You can eliminate human errors with an advanced data capture solution. DocuPhase allows you to extract key data from your documents, quickly and accurately.


Cutting Edge Technology

Using AI & Machine Learning, DocuPhase OCR solution can extract the relevant data important to your business processes without having to build templates for every document


Leverage Resources

OCR frees your staff to work on higher-value tasks. They can leverage their insights, expertise, and skills in critical areas that require their judgment.


Improve Accuracy

Duplicated documents are easy to discover and tracking down errors on invoices becomes simple when the data is in a searchable form.



Ensure Accuracy

Does Your Data Contain Costly Errors?

It’s crucial that you have accurate, up-to-date data. Unfortunately, humans make errors. But there’s an alternative. You can eliminate human errors with an advanced data capture solution.

Using Optical Character Recognition (OCR) tools, DocuPhase allows you to extract key data from your documents, quickly and accurately.

Learn More

Cutting-Edge OCR Technology

Data-entry is a thing of the past.

The DocuPhase OCR (Optical Character Recognition) system allows you to pull data from electronic files, eliminating the need for tedious data entry tasks.

When you automate data collection and synchronization, you can free your team to focus on higher-value tasks.

Learn More





Make Work Easier

DocuPhase’s advanced capture and recognition tools make it simple to get your documents and data into our user-friendly document repository.

Whether files enter your organization through the mail or digitally, they can be processed quickly and made available to the people who need to access them. When you partner with DocuPhase, you’ll be able to:

  • Use OCR technology to extract key data from incoming documents
  • Automatically file and index important emails and attachments
  • Organize your files in our easy-to-use Enterprise Content Management system

Learn More


Request a Custom Demo


Do More with DocuPhase

Partner with the enterprise automation & document management experts at DocuPhase enables you to create organizational transformation. Discover how Enterprise Automation can help your team solve your most pressing problems, while becoming more organized and consistent in your daily processes.


What Our Users Say About


I love how easy it is to make changes to a process and how easy it is to work with the software.

Christy V. - Finance Manger

We looked at many systems and this seemed to work best and was was able to be customized to our needs. We have not lost any file folders since this started!

Chandra W. - President

The DocuPhase team are fantastic collaborators, as we look for solutions together. The DocuPhase software is very intuitive yet flexible to allow for customized solutions.

Michelle P. - Corporate Controller
Want to read more from satisfied users? Our reviews speak for themselves!
Read Our Reviews

You're in good company.

  • alimera-sciences
  • lockheed-martin
  • knowbe4-gray
  • bupa-gray
  • sharp-gray