The Solution

The Document Management Core would allow Operation PAR to make all documents and information available at the fingertips of the employees who need it, when they need it. What’s more, it’d add fluid features to their document management system, such as full-text search, automated document routing, and powerful auto-indexing. These features reduce the time it takes to manage and update records manually, while keeping records secure and organized.

The Results

DocuPhase’s Accounting Automation solution developed indexing and retrieval requirements for all purchase requests, and improved turn-around time for mission critical supplies by 50%. Additional benefits of DocuPhase’s system include:

• Allowed managers to review purchase requests remotely through web interface
• Provided accounting with a needed workflow model for queuing and processing requests
• Synchronized the accounting system data to the purchase orders, checks, and invoices that completed the process, resulting in a 25% improvement in overall search capabilities
• Improved communication and visibility across the organization, allowing for greater productivity through less administrative burden

“DocuPhase provided us with the professional confidence and expertise we needed to revamp our requisition process, without sacrificing valuable resources to get the job done. I no longer worry about my requests getting to the right people in time or the need to be at my desk to sign off on urgent purchases,” said Jim Miller, CIO at Operation PAR.