Office Administrator

Posted On: January 12

Position Overview

DocuPhase has unique opportunity for an individual seeking to join a rapidly growing organization where they can grow and quickly gain experience working across multiple functions supporting HR, Marketing, Office Management & Administrative Support. This position is located out of our HQ office in Tampa Bay, Florida located in Feather Sound.  

The Office Administrator will be responsible for maintaining the office by ordering supplies, managing multiple vendors, and ensuring the team has what they need to be successful. They will also be responsible for planning and executing employee events, employee onboarding, marketing event logistics and championing our culture committee.  

The ideal candidate is very passionate about people and culture, can effectively multi-task and not afraid to tackle any task no matter how small or large. They are very friendly, energetic, willing to adapt to changing tasks and thrive in a fast-paced environment.  

Responsibilities 

  • Office Management - purchasing and organizing office supplies, managing office vendors, Mail, etc) 
  • Supporting Employee Culture - assist in organizing and coordinating office events and social activities 
  • Marketing Events Coordination – supporting marketing team with organizing events, booking travel, booking meetings, ordering supplies, etc. 
  • Executive Support - Manage and arrange conference calls, meetings, and support corporate presentations with editing and proofing 
  • Employee On-Boarding - new hire welcoming, coordination and support. 
  • Other administrative task across all departments as needed 

 

EMPLOYMENT QUALIFICATIONS 

  • Microsoft Outlook, Word, Powerpoint, Excel skills 
  • Strong organizational skills 
  • Excellent written and verbal communication 
  • Ability to multi-task and think on your feet 
  • Bachelor’s Degree preferred but relevant work experience can substitute for education 
  • DocuPhase provides a flexible remote work policy for its employees but the ideal candidate will want to be in the office at least 3 days a week 

 

Apply Now!

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Benefits

Paid Vacation
Paid Holidays
Health Insurance
Dental Insurance

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